Setting up a short term reminder to review your tasks and calendar is critical.
Without this you will probably end up missing tasks and meetings – keeping track of your tasks and writing down ideas and the odd thought is a great start, but it’s only part of the whole machine!
What you need to do in order to keep your productivity up is to set aside a few minutes each day to review your upcoming tasks, review your calendar, and make any adjustments as needed.
For example, you may need to look through you To Do lists or app and organize and prioritize.
Do you have a task that cannot be acted upon today? Then reschedule it now so that it isn’t taking up space in your mind and your organizational app where you will continue to see it and think about it.
The key to this method of a quick review is to set it at a time that works for you. The actual time needed is 5-15 minutes, so you can schedule it during nearly any part of the day.
I personally have found that the first time I’m sitting down and getting ready to “work” is the time for me to do this review.
Previously I have tried doing this short term review at about 11 am each day, but I found myself constantly pushing it back, or missing important tasks in the morning since I would get sucked into whatever I started working on in the morning and would neglect or miss other tasks.
Your mileage may vary, but I highly suggest putting this quick review at the beginning of you day!