How To Implement Mid Term Reminders And Scheduling


With your daily reminder set up for performing a quick overview of your tasks and calendar events, you need to move on to a less frequent and more high level review.

This reminder can be set up the same way in Todoist, or any other app with a reminder or recurring alarm function, and I recommend doing it on a weekly basis.

You can alter the day or the week and time, but find something that works for you and stick with it. I recommend either the beginning of the week or towards the end. Some people prefer to do an end of week review and planning session for the upcoming week on Thursday or Friday, while myself and others prefer to do a quick review at the beginning of the week and plan the upcoming days.

Regardless of how you choose to implement the particulars, the idea of this mid term reminder and scheduling review is to look at your tasks and objectives on a project scale. You shouldn’t be as concerned with detailed tasks, instead you will want to look at the overall objectives.

Take the time to add in any missing or stray tasks and then do something to reinforce the direction of the project by writing down a sentence or two about what you need to be doing on this project until the next review. I’ve found that this helps clear up exactly what I expect of myself and lets me detail anything that needs to be delegated or accomplished in the next week.

Ideally you should be able to do this in less than 30 minutes – the idea is to clarify project objectives and the path forward, not to get bogged down in the details.

Part 3: Implementing long term reminders and scheduling

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Adam Moody

I'm Adam Moody with the Productivity Academy. Get your productivity, time management, automation, and organization questions answered here. Be sure to check out the Productivity Academy YouTube Channel.

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